Swedish Business Consultants
INFO@CE.SE
CE
Sweden

Administrative & Back-office Support

Streamlining your operations in Sweden

Successful market entry in Sweden isn’t just about strategy and sales — it’s about building a strong operational foundation. Our Administrative & Back-office Support service provides the local expertise, efficiency, and reliability your business needs to operate seamlessly, without the overhead of a full in-house team.
We handle a wide spectrum of administrative tasks, including document preparation, scheduling, data management, reporting, bookkeeping coordination, and communication with clients, suppliers, and authorities. Every detail is managed with precision and in full compliance with Swedish business practices, ensuring your operations run smoothly and professionally.
Whether you need ongoing daily support or help with a specific project, we act as your dedicated Swedish back-office team. This means you can focus on core business activities, market development, and strategic growth — while we ensure the behind-the-scenes work is done efficiently, accurately, and on time.

Document Management & Filing

We manage, organize, and securely store your business documents in full compliance with Swedish regulations. From contract archives to official filings, every document is easily retrievable and handled with precision to avoid administrative delays or compliance issues.

Scheduling & Calendar Coordination

We coordinate meetings, deadlines, and events across multiple time zones, ensuring seamless communication between your Swedish operations and global headquarters. This includes automated reminders and proactive rescheduling when priorities change.

Data Entry & Database Management

Accurate, up-to-date information is critical to decision-making. We handle all aspects of data entry, database maintenance, and quality control so that your systems remain reliable and ready for reporting at any moment.

Reporting & Administrative Analysis

We prepare detailed operational reports, performance dashboards, and administrative summaries tailored to your needs, giving you complete visibility into your Swedish operations — without adding to your workload.

Client & Supplier Communication

We act as your local, bilingual communication hub for customers, suppliers, and partners in Sweden. All interactions are handled promptly, professionally, and in your preferred tone of voice, ensuring every stakeholder feels valued and well-informed.

Invoice & Payment Coordination

While we do not replace your accounting function, we track incoming and outgoing invoices, follow up on overdue payments, and coordinate with your finance or bookkeeping team. This keeps your cash flow stable and your accounts in order.

Travel & Event Arrangements

From securing business-class travel for executives to organizing product launches, trade fair participation, or board meetings in Sweden, we handle all logistics, ensuring every detail is professionally managed.

Liaison with Authorities & Agencies

We represent your company in communication with Swedish authorities, trade bodies, and service providers, ensuring all administrative obligations are met and processes run efficiently.

Project Administration

Whether it’s a market entry initiative, a product rollout, or a regulatory application, we oversee the administrative side — tracking timelines, managing budgets, and coordinating all stakeholders to keep the project on course.

Confidential & Secure Operations

We apply strict confidentiality protocols and GDPR-compliant practices in all aspects of our work. Your business data and documents are handled with the highest level of security, discretion, and professionalism.

Our service covers a wide range of tasks, including document management, scheduling, data entry, reporting, client and supplier communication, invoice coordination, travel arrangements, liaison with authorities, and project administration.

Yes. We can serve as your dedicated administrative base, handling day-to-day operations and acting as the point of contact for Swedish clients, suppliers, and authorities.

Absolutely. Many of our clients operate remotely or through a virtual office. We provide the administrative structure they need to function effectively in the Swedish market.

We follow Swedish business standards and regulatory requirements in all administrative processes. Where needed, we liaise directly with authorities to ensure full compliance.

We coordinate with your accountants or payroll providers to ensure invoices, payments, and reports are processed on time, but we do not replace the role of licensed accounting or payroll specialists.

Yes. We organize business travel, corporate events, product launches, and participation in trade shows — ensuring every logistical detail is covered.

Yes. We can adapt the scope of our support to match your changing needs, from occasional assistance to full-scale back-office management.

Yes. We handle communication in both Swedish and English, ensuring smooth interaction with local stakeholders and international teams.

All operations are carried out under strict confidentiality, with GDPR-compliant processes and secure storage systems to protect your sensitive information.

Both. We support continuous operations as well as short-term or one-off projects, providing the administrative backbone needed for efficient execution.

Professional back-office solutions for global companies
Seamless administration, stronger business