Bringing skilled professionals into your organisation from abroad can be a powerful way to fill talent gaps, drive innovation, and expand your company’s capabilities. Sweden is an attractive destination for international talent thanks to its strong economy, progressive workplace culture, and high quality of life. However, relocating employees to Sweden requires careful planning, particularly when it comes to securing the right visas and work permits.
This guide provides a detailed overview of the essential steps, requirements, and best practices for ensuring a smooth relocation process for your foreign hires.
1. Understanding Sweden’s Work Permit Framework
Most non-EU/EEA citizens need a work permit before starting employment in Sweden. The process is regulated by the Swedish Migration Agency and is employer-driven, meaning the employer initiates the application.
- Who needs a permit: All non-EU/EEA citizens, except certain categories such as visiting researchers or short-term business visitors under specific conditions.
- Permit duration: Usually granted for the length of the employment contract, up to two years, with possible extensions.
- Employer requirements: The job must have been advertised within the EU/EEA for at least 10 days before hiring a non-EU/EEA candidate.
2. Visa vs. Work Permit: Knowing the Difference
A visa allows entry into Sweden for a short period, typically for visits or business meetings, while a work permit grants the right to live and work in Sweden long-term.
- Visa: Suitable for short-term assignments, conferences, or negotiations, typically up to 90 days within a 180-day period.
- Work permit: Required for ongoing employment; includes residence rights for the duration of the permit.
- In some cases, employees may require both, depending on their entry and start dates.
3. Employer’s Role in the Application Process
Employers play a central role in securing work permits for their foreign hires. This includes preparing documentation, offering compliant employment terms, and liaising with authorities.
- Provide a written offer of employment that meets Swedish collective agreement standards or industry norms.
- Ensure salary meets minimum thresholds set by the Migration Agency.
- Submit required forms through the Migration Agency’s online portal.
Any errors or missing documentation can cause delays, so a thorough review before submission is essential.
4. Documentation Required for a Work Permit
Both the employer and employee must provide specific documents. The list may vary depending on the role and the applicant’s country of origin.
- Valid passport for the employee.
- Signed employment contract or formal offer letter.
- Proof of job posting in the EU/EEA for at least 10 days.
- Details of the position, including salary, working hours, and insurance coverage.
5. Timelines and Processing
Processing times for Swedish work permits vary depending on the complexity of the application and the applicant’s nationality.
- Online applications are generally faster than paper submissions.
- Applications can take anywhere from 1 to 6 months to process.
- Fast-track options may be available for certified employers.
6. Relocation and Integration Support
Once the work permit is approved, the relocation process goes beyond paperwork. Successful integration into Sweden’s work and social culture can make the difference between a short-term placement and a long-term contribution.
- Assist with finding housing in Sweden’s competitive rental market.
- Provide guidance on Swedish workplace norms and cultural expectations.
- Offer support for accompanying family members, including school enrolment and residence permits.
From Paperwork to Productivity
Relocating international talent to Sweden requires strategic preparation, legal compliance, and a focus on employee well-being. By understanding the visa and work permit process, fulfilling employer obligations, and providing robust relocation support, your company can ensure a smooth transition for incoming talent. This not only strengthens your workforce but also positions your business to thrive in an increasingly globalised economy.
Looking to streamline your talent relocation process? CE Sweden can manage the visa, permit, and integration steps from start to finish.
